You Have Enough to Manage. This Won't Be One of Them.
After 500+ premium activations, we've engineered the client's side of this process down to almost nothing. Here's the whole thing, start to finish, so you know exactly what you're signing up for.
Step 1: Tell Us About the Event
Date, city, guest count, occasion. Send it through the form, or call or text 1-800-785-0260. You don't need to know which experience you want; describing the event and what you want people to walk away with is plenty.
Step 2: Get a Plan, Not Just a Price
We come back with availability for your date and a custom proposal: which experiences fit your room and headcount, how many stations keep the line short (one flipbook studio makes up to 70 books per hour, 120 with a parallel cutting station, and the 360 booth cycles groups in about a minute), and one all-in quote. Travel is included, no separate line items. No obligation, no pressure, and we'll tell you honestly if something you're considering won't work for your crowd.
Step 3: Design and Proofs
Once you book, the creative gets built, and it works however your team works. Have an in-house graphics department? We hand them exact specs and 15 years of knowing what works on a flipbook cover and what doesn't, then make their assets shine. No design team? Hand us whatever you have and our designers build the covers, green screen worlds, overlays, and templates from scratch. Either way, you see proofs and approve everything before the event. Nothing guest-facing goes live without your sign-off.
Step 4: We Take the Venue Off Your Plate
Connect us with your venue or planner and we handle the rest directly: load-in windows, power, placement, certificates of insurance, union and security protocols. We've worked convention centers, hotels, studios, ballrooms, gyms, and backyards. Your venue has seen vendors create problems; we're the other kind. And if you'd rather keep venue logistics in your own hands, that works too: you set how involved we are.
Step 5: Event Day
Our crew arrives early, sets up, and tests everything before guests walk in. Then they do the part you can't get from equipment: a director who pulls people in and gets great performances out of shy guests, and a producer keeping the output flowing. Everyone on the crew is a trained W-2 staff member, led by crew leads with thousands of events behind them, not gig workers who met that morning. When it's over, we break down clean and quiet.
Step 6: Everything Lands in Your Inbox
Guests already have their content (texted to their phones during the event, which is when the social sharing happens). After the event, you get the complete online gallery, a highlight montage when it's part of your package (popular on flipbook events), and for branded events the numbers: content created, deliveries, shares, and captured contacts. The event ends; the content keeps working.
The Part We Can't Put in a Numbered List
Process gets you to the event. What happens there comes from 15+ years of reading rooms: knowing when to coax a hesitant guest and when to let a rowdy group run, how to keep a line moving without making anyone feel rushed, and how to be the station the whole event ends up gathering around. That's the actual product. The steps above are just how we make sure nothing gets in its way.
Frequently Asked Questions
For most events, 4 to 8 weeks gives comfortable time for design, proofs, and venue coordination. Wedding season and Q4 holiday dates book 2 to 3 months out. Custom-heavy projects like brand-trained AI styles or fully custom green screen worlds benefit from more lead time. Short timeline? Ask anyway. We have pulled off impressive things in a week.
About three touchpoints: tell us about the event, approve the design proofs, and tell us where to park. We handle venue coordination, insurance certificates, setup, operation, breakdown, and post-event delivery ourselves.
Yes, if you want us to. Once you connect us, we handle load-in schedules, power, placement, COIs, and any union or security requirements directly with the venue or your planner, and keep you copied as much or as little as you want. Prefer to run venue logistics yourself? That works too. You set the level of involvement.
A complete online gallery of every photo and video created, a highlight montage when it is part of your package (popular on flipbook events), and, for branded events, engagement reporting: content created, deliveries, shares, and opted-in contacts where lead capture was part of the program.